How to Prepare for Hosting a Summer Golf Tournament
Preparing to host a summer golf tournament can be a complicated task. There's a lot to prepare for, and making sure the event is successful can be a daunting task. Here are some of the biggest things you need to do to prepare for hosting a summer golf tournament.
Picking the Right Course
Before planning a golf tournament, it's important to have an idea of where you want to host the event. Finding the right kind of golf course is essential to making the players and attendees comfortable and that the overall tournament is ideal. Knowing the type of golf course, as well as the size, location, and company or organization that owns the course will help the rest of the planning go smoothly. Having the right course for the tournament can make or break a great event, especially during the summer months.
Scheduling the Tournament
Another important part of preparing for a summer golf tournament is getting the schedule right. The main event should be during a time when most interested players and fans can attend the tournament. A golf tournament should not be scheduled around the same time as other major events like large concerts, major sporting events, or holidays where people may be traveling. Scheduling the tournament at the right time allows more people to attend and can help everyone avoid the stresses of heavy traffic. Be sure to check the weather before the tournament to avoid any rain or other inclement weather.
Beating the Heat
Summer months come with unbearable heat. Preparing for a golf tournament during the summer means planning to provide staff, players, and attendees with ways to cool off as the weather (and the tournament) heats up. Setting up cooling stations at several places along the course can make it easier for everyone to take it easy during those hot summer afternoons. Having a covered table with fans, bottled water, and towels can offer needed relief and keep the tournament safe and comfortable. Everyone will benefit from having proactive solutions to overheating, and it's an easy way to keep the players and the audience happy.
Offer Food and Drinks
Catering is also an important part of preparing for a summer golf tournament. Tournaments typically take place over long mornings and afternoons. At some point, everyone will start to get hungry. Offering seasonal meals with vegetarian options can help keep everyone satisfied. Planning for dedicated times to eat and rest during the golf tournament can keep the tournament organized and ensure that everyone has a chance to eat and rest between rounds. If the tournament is a multi-day affair, consider offering different options each day to keep attendees engaged and enthusiastic.
Give Away Some Goodies
Throwing a memorable tournament is easy when players have something nice to take home. Giving away trophies or medals to the winners can be an affordable way to celebrate the players and offer a challenging edge to a fun tournament. Trophies can be paired with prizes such as gift cards or cash or, for a more friendly tournament, eternal bragging rights. No matter the winner, though, every player should come away with something. A simple swag bag with a coffee mug or a hat with the logo of the tournament can go a long way to make the event a memorable one.
Embrace the Summer Season
Summer is the perfect time to host a golf tournament. The weather is warm, frequently sunny, and the greens are beautiful and, well, green! Celebrate the summer tournament in all of your advertising and promotions, and include decorations for the tournament that embrace the beauty of the summer months. Be sure to keep the tournament light and fun for everyone.
Preparing for a summer golf tournament can be intimidating, but keeping these tips in mind and planning the tournament in advance can make for a fun and memorable experience for everyone involved. To learn more about preparing for a summer golf tournament, visit us at our website or contact us today!